Project Plan for GDPR ROPA and DPIA Management App

1. Project Setup

  • Project Name: GDPR Management App
  • Tech Stack:
    • Backend: Ruby on Rails 7.0.6
    • Frontend: Tailwind CSS
    • Database: PostgreSQL
    • Authentication: Devise gem for user authentication
    • Authorization: Pundit gem for authorization

2. Features and Functionality

  • User Management:
    • User registration, login, and roles (Admin, Data Protection Officer, Representative)
  • ROPA Management:
    • CRUD operations for ROPA entries
    • Forms to capture details about the controller, data protection officer, and representative
  • DPIA Management:
    • CRUD operations for DPIA entries
    • Capture risk assessment details and mitigation measures
  • Reporting:
    • Generate reports for ROPA and DPIA entries
    • Export to CSV and PDF formats
  • Notifications:
    • Email notifications for updates and reviews
  • Audit Logs:
    • Track changes and maintain logs for compliance

3. Database Schema

  • Users Table:
    • id: integer
    • name: string
    • email: string
    • role: string
    • encrypted_password: string
    • timestamps
  • RopaEntries Table:
    • id: integer
    • controller_name: string
    • controller_address: string
    • controller_email: string
    • controller_telephone: string
    • dpo_name: string
    • dpo_address: string
    • dpo_email: string
    • dpo_telephone: string
    • representative_name: string
    • representative_address: string
    • representative_email: string
    • representative_telephone: string
    • additional_fields: jsonb
    • user_id: integer (foreign key)
    • timestamps
  • DpiaEntries Table:
    • id: integer
    • title: string
    • description: text
    • risk_assessment: text
    • mitigation_measures: text
    • user_id: integer (foreign key)
    • timestamps
  • AuditLogs Table:
    • id: integer
    • action: string
    • user_id: integer (foreign key)
    • record_type: string
    • record_id: integer
    • changes: jsonb
    • timestamps

4. User Stories

  • As an Admin, I want to manage users, so that I can control access to the app.
  • As a Data Protection Officer, I want to add and manage ROPA entries, so that I can keep track of processing activities.
  • As a Data Protection Officer, I want to add and manage DPIA entries, so that I can assess and mitigate risks.
  • As a User, I want to view reports of ROPA and DPIA entries, so that I can ensure compliance.
  • As a User, I want to receive notifications about updates and reviews, so that I can stay informed.

5. Development Milestones

  • Milestone 1: Project Setup
    • Initialize the Rails project
    • Set up Tailwind CSS
    • Configure PostgreSQL database
  • Milestone 2: User Authentication and Authorization
    • Implement Devise for authentication
    • Implement Pundit for authorization
  • Milestone 3: ROPA Management
    • Create RopaEntries model and migrations
    • Build forms and views for ROPA entries
    • Implement CRUD operations
  • Milestone 4: DPIA Management
    • Create DpiaEntries model and migrations
    • Build forms and views for DPIA entries
    • Implement CRUD operations
  • Milestone 5: Reporting and Notifications
    • Implement reporting functionality
    • Set up email notifications
  • Milestone 6: Audit Logs and Final Touches
    • Implement audit logging
    • Perform thorough testing
    • Prepare documentation